Guide: Configuring Email Sending via the dSS Server with Google (Gmail)

The dSS server provides the option to send emails via an external SMTP server. Due to new security policies by providers such as Microsoft or Google, two-factor authentication (2FA) is increasingly required for access. The dSS server currently only supports simple SMTP authentication. Since the end of September 2024, Microsoft (Outlook) has discontinued support for simple SMTP authentication.

However, Google allows connections through the use of App Passwords. This special password is generated for third-party apps and enables secure access. Below is a step-by-step guide for setup:

Step 1: Enable App Passwords

1. Log in to your Google account.
2. Navigate to Security Settings (https://myaccount.google.com/security).
3. Ensure that Two-Factor Authentication is enabled.

Step 2: Generate an App Password

1. Once 2FA is activated, the App Passwords option will appear. Click on it.
2. In the dropdown menu, select the app (e.g., "Mail") and the device (e.g., "Other" or "dSS Server").
3. Google will generate a 16-character App Password. Note it down or copy it.

Step 3: Configure SMTP Settings in the dSS Server

1. Log in to the dSS server.
2. Navigate to the SMTP Settings under the Server and Installation section.
3. Enter the following details:
   • SMTP Server: smtp.gmail.com
   • Port: 587 (TLS) or 465 (SSL)
   • Username: Your Gmail address (e.g., username@gmail.com)
   • Password: The App Password generated by Google. Copy the App Password without spaces.
4. Save the settings.

Important Notes:

• Copy the App Password without spaces.
• The dSS server allows the use of a different sender name. This means you can configure any email address as the sender in the email notification app, while the emails are sent via the Gmail server.
• This solution works only if your Google account is configured securely.
• Send emails via a printer, scanner, or app – Google Workspace Admin Help
• Sign in with App Passwords – Google Account Help

Additional Information

This solution ensures secure delivery of notifications via the dSS server. Please note that other providers, such as private domains, may still support simple SMTP access.